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Invitation to Bid - Cedar Street Improvement Project

posted Aug 29, 2019, 8:59 AM by Stacie Cook   [ updated Sep 17, 2019, 3:42 PM ]



Bids submitted shall be filed in a plain sealed envelope no later than 2:00 p.m., Tuesday, September 17 2019, addressed to the attention of the City Recorder, City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360. Immediately following the filing deadline, the Bids will be opened and publicly read at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Any Bids received after the specified date and time will not be considered.

The outside of the envelopes shall plainly identify:

(1) Project name

(2) Bid Closing time and date

(3) Contractor's name

(4) Contractor's license number (per ORS 701).

The project includes, but is not limited to, all labor, materials, and equipment necessary to complete the work for the installation of approximately 40 LF of 10-inch PVC Storm Drain Pipe, 1 EA Concrete Storm Drain Manhole, 2 EA Concrete Storm Drain Inlets, 35 TON of Level 2, 1/2-inch Dense HMAC, 190 LF of Concrete Curb and Gutter, 10 LF of Standard Concrete Curb, 1,050 SF of Concrete Sidewalks with 4 EA Curb Ramps, and perform additional and incidental Work as called for by the Plans and Specifications.  The City will NOT be holding a pre-bid meeting or site tour. Work to be done under the Contract shall be completed not later than November 15, 2019.

All public improvements are required to conform to the Oregon Department of Transportation 2018 edition of the Oregon Standard Specifications for Construction. Bid prices shall reflect these Standard Specifications. Standard Specifications are available at the ODOT web site at:

Bidders must be prequalified by ODOT for the appropriate Class of Work for this Project, and each Bid must contain a statement as to whether the Bidder is prequalified by ODOT prior to the opening of Bids.  Any new prequalification applications must be submitted according to ODOT’s prequalification procedures at least ten (10) calendar days before the Bid Closing date. The Class of Work for this Project is the combination of Earthwork and Drainage, Aggregate Bases, Asphalt Concrete Paving, and Miscellaneous Highway Appurtenances. Additional information concerning prequalification is available from the ODOT Web Site at under the Bid and Award Information menu.

The Contract Documents may be reviewed and examined at the City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360, between the hours of 9:00 a.m. and 5:00p.m., Monday through Friday, except legal holidays; downloaded from the City of Mill City website at; or a printed set may be purchased upon payment of a non-refundable fee of $50.00 by contacting Stacie Cook (503) 897-2302 or at Anyone requesting a copy of the Contract Documents to be delivered by mail is required to pay an additional non-refundable handling and postage fee of $10.00 per set. The Contract Documents are comprised of the items listed in the City’s Contract, including Plans and Specifications.

Each Bidder procuring Contract Documents will be included on the Plan Holders List maintained by the City of Mill City. Bidders shall provide a street address (not Post Office Box) where additional information (Addenda, etc.) may be delivered via the U.S Postal Service (registered mail with return receipt requested) or via an express mail carrier, and shall provide an official company contact person name with their e-mail address and contact phone numbers. Addenda and additional project information may be delivered via mail or e-mail transmission. If the Bidder obtains the Contract Documents from the City’s website or is copied from a Contractor’s Plan Center, it is the responsibility of the Bidders, not the City, to check the City’s website regularly for any addenda, clarifications, and other pertinent notifications prior to the Bid Closing date and time. To be notified of any addenda, call Stacie Cook (503) 897-2302 and request to be added to the Plan Holder’s List.

Each Bidder shall comply with the stated bidding requirements and all associated Bid forms provided in the Contract Documents. A ten (10) percent Bid Bond, certified check, or cashier's check shall accompany each Bid and shall be forfeited if the Bidder fails to enter into a Contract with the City of Mill City within fifteen (15) days after the dated "Notice of Award". The successful Bidder will be required to furnish evidence of required insurance and shall furnish a faithful Performance and Payment Bond, each in the amount of one-hundred percent (100%) of the total amount of the Contract. Upon successful completion of the Contract, and prior to City release of the Performance Bond, the Contractor shall furnish a completed Warranty Bond in the amount of thirty percent (30%) of the total amount of the Performance Bond, which shall remain in full force and effect until compliance with and fulfillment of all terms and provisions of the Contract’s one (1) year warranty obligations.

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts. Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C.

No Bid shall be received or considered unless the Bidder is registered with the Oregon Construction Contractors Board for construction projects, as required by ORS 701.005 through 701.128, or licensed with the Landscape Contractors Board for landscaping projects, as required by ORS 671.530. It is anticipated that asbestos will not be encountered during the Project; therefore, the requirements of ORS 468A.700 through 468A.760 do not apply.

Each Bid must contain a statement as to whether the Bidder is a Resident Bidder, as required by ORS 279C.365(h). Out of State Bidders may have a percentage added to their Bids in accordance with ORS 279A.120.

Bidders on public works projects with a Contract value of $100,000 or more, as defined in ORS 279C.370, are required to disclose within two (2) hours after Bid opening, the Bidders certain first-tier subcontractors. The Bidder shall provide the information as required on the first-tier disclosure form provided in the Contract Documents.

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the bet public interest to do so.

For project information, contact Stacie Cook (503) 897-2302 or John Ashley, P.E. (503) 864-9404.

Dated this 30th day of August, 2019.

                                                                                                 CITY OF MILL CITY

                                                Stacie Cook, MMC                                                                                                                                          City Recorder

If you are having issues opening the plan sets or if there are compatibility issues with your software please contact John Ashley, P.E. at the number above.

Stacie Cook,
Sep 6, 2019, 8:59 AM
Stacie Cook,
Sep 6, 2019, 9:01 AM
Stacie Cook,
Sep 6, 2019, 9:00 AM
Stacie Cook,
Aug 30, 2019, 8:12 AM