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City Council & Mayor Nominating Petitions Available

posted Apr 28, 2020, 9:32 AM by Stacie Cook

Two (2) City Councilor positions and the position of Mayor for the City of Mill City will be up for election during the General Election to be held on November 3, 2020.  Councilor positions have a term of four years and the Mayor’s position has a term of two years.

All persons who are registered voters (electors) and who have resided within the city limits of the City of Mill City during the twelve months immediately preceding the election are eligible to be candidates for these positions.

Election petitions, required forms, and further information are available at City Hall, 444 S 1st Avenue, Mill City, Oregon during regular business hours beginning Wednesday, June 3, 2020.  Completed petitions must be filed with the City of Mill City before 5:00 p.m. PST on August 25, 2020.

Invitation to Bid - Reid House Re-Roofing Project

posted Mar 27, 2020, 11:11 AM by Stacie Cook   [ updated Apr 21, 2020, 4:59 PM ]




NOTE: RFP Q & A UPDATE BELOW


THE CITY OF MILL CITY, OREGON HEREBY EXTENDS AN INVITATION TO SUBMIT BIDS FOR THE FOLLOWING PROJECT: Reid House Re-Roofing Project, MILL CITY, OR 97360

BID CLOSING DATE AND TIME:     DUE BY 4:00PM, Tuesday, April 21st, 2020.

Contact Person:          Stacie Cook, City Recorder

                                 City of Mill City, OR

                                 444 S. 1st Ave.

                                 Mill City, OR 97360

                                 (503) 897-2302

                                 scook@ci.mill-city.or.us                                             

The project includes, but is not limited to, all labor, materials, and equipment necessary to complete the work for the complete tear off and replacement of the existing asphalt shingle roofing system and perform additional and incidental Work as called for in the Specifications.  The City will NOT be holding a pre-bid meeting or site tour. Work to be done under the Contract shall be completed not later than August 28th, 2020.

The Contract Documents are available by contacting Stacie Cook, between 9:00 a.m. and 5:00 p.m., Monday through Friday, except legal holidays. Documents can also be downloaded from the City of Mill City website at http://www.ci.mill-city.or.us, or a printed set may be purchased upon payment of a non-refundable fee of $40.00, with an additional $10.00 handling and postage fee per set.

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts. Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C.

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the bet public interest to do so.

MILL CITY PLANNING COMMISSION NOTICE OF VACANCY

posted Mar 25, 2020, 11:25 AM by Stacie Cook

The City of Mill City has three (3) vacancies on the Mill City Planning Commission, as of June 30, 2020. Interested residents must submit an application outlining their interest in the position by May 15, 2020.

The basic eligibility requirement is residence within the city limits or within two (2) miles of City limits.   The Planning Commission meets once per month on the 3rd Friday of the month at 9:00a.m.  In the case of a public hearing the meetings are changed to the third Tuesday of the month at 6:30p.m. Meetings are held at City Hall; 444 S 1st Avenue. Addition¬al work sessions are scheduled as needed. The Planning Commission reviews all land use applications and development proposals.  They also consider amendments and updates to the city’s zoning ordinance and comprehensive plan.¬ Applications are available at City Hall or on our website: www.ci.mill-city.or.us.

Letters of application should be addressed to:

Stacie Cook, MMC
City Recorder
City of Mill City
P. O. Box 256
Mill City, OR   97360

Questions may be directed to City Recorder Stacie Cook, MMC at (503) 897-2302.

COVID-19 (CORONAVIRUS) INFORMATION

posted Mar 19, 2020, 3:15 PM by Stacie Cook   [ updated Mar 25, 2020, 11:01 AM ]

For up-to-date information direct from the Federal Government visit CORONAVIRUS.GOV

Do you have complaints or tips related to fraudulent activities concerning COVID-19?  Visit the Department of Justice website to learn how to Report Coronavirus Fraud.

The City of Mill City is currently operating under normal conditions, while complying with the Social Distancing requirement of 6' between people.  When coming into City Hall, please respect others and remain on one of the blue markers on the lobby floor.  We are restricting meetings within the building to City business only.  We apologize for the inconvenience to those who use our meeting rooms.

We ask that all citizens practice social distancing and remain home unless absolutely necessary to go out.  As circumstances change, we will provide updates to the public.  Information on COVID-19 Prevention, Social Distancing and a COVID-19 fact sheet are all available below.

Please check on your elderly, disabled and immunocompromised friends, family and neighbors to ensure they are safe and not in need of anything.  Effective March 17 the following restrictions were implemented:

Governor Brown has issued the following restrictions in response to the COVID-19 (coronavirus) epidemic:

For four (4) weeks beginning Tuesday, March 17, 2020;

- No gathering of 25 or more people. Try to limit to 10 or less.
- Restaurants, bars and other food service providers are limited to
  carry out and delivery only. No eat in will be allowed.


On Monday, March 23, 2020, Governor Brown issued a new Executive Order, No. 20-12, which outlines additional restrictions for social distancing and non-essential business operations.  The Order restricts:

- Non-essential social and recreational gatherings outside of the home are prohibited immediately, regardless of size if a distance of six feet cannot be       maintained.

- Individuals should at all times maintain social distancing of at least six feet from any person who is not a member of their immediate family.

- Outdoor recreational activities may continue but must be limited to non-contact activities and those where the six foot distancing can be maintained.

- Business which cannot maintain social distancing of six feet or more are prohibited including, but not limited to:

  • barber shops and hair salons
  • fraternal organization facilities
  • gyms and fitness studios
  • indoor and outdoor malls
  • museums
  • senior activity centers
A complete list of prohibited businesses can be found in the full Order

- Effective March 25, 2020, all businesses and non-profit entities with offices in Oregon shall facilitate telework and work-at-home by employees, to the     maximum extent possible.  When not possible, the business shall designate an employee or officer to establish, implement and enforce social distancing      policies.

- Effective March 25, 2020, all state executive branch offices and buildings...shall close to the public and provide public services by phone and online during   regular business hours.  

- State executive branch offices and buildings shall facilitate telework and work-at-home by employees, to the maximum extent possible.  When not             possible, the agency shall designate an employee or officer to establish, implement and enforce social distancing policies.

- Childcare facilities are allowed to remain open if they have 10 children or less in the same group each day and cannot be accessed by children outside the   group and facilities must prioritize childcare needs of first responders, emergency workers, health care professionals, followed by critical operations staff       and essential personnel.

- All private and public campgrounds, pools, skate parks, outdoor sports courts and playground equipment areas are to be closed immediately. 

- Individuals are to minimize travel, other than essential (work, food, medical services) travel.

The full EXECUTIVE ORDER NO. 20-12 can be read by clicking on the link.

Failure to comply with these restrictions may result in a Class C Misdemeanor charge.

School closures will continue through April 28, 2020.

"Abnormal Market Disruption" has been declared for items such as toilet paper and hand sanitizer. This is to avoid price gouging.


Updated information on new State requirements can be found on the Governor's press releases page.

Updates from the Oregon Health Authority can be found HERE.  A link to sign up for updates is available on this site as well.

If you or someone you know are unable to obtain necessary supplies and are in need of assistance, please contact the Knights of Columbus.

Knights of Columbus- Offering Help to our communities

The St. Anthony Council Knights of Columbus is offering to help those in our community that for whatever reason are unable to access necessary supplies during this challenging, unprecedented time.  They may be self-quarantined, quarantined by a doctor, or otherwise unable to shop for supplies.  Or, they may be unable to find critical supplies they need for their family, such as baby formula, paper products, etc.  We know that some of you are already getting help from friends, family, and neighbors – that is a blessing!  We also know that some of you don’t have that support or have struggled to find it – the Knights are here to support you. 

We are offering to help where we can:

·  Do grocery store pickup and delivery. Some local stores are accepting orders online and by phone – we will pick them up and deliver them.

 

·  Round up hard-to-find supplies and deliver them.  We know stores are temporarily out of many common items.  There are people in the community with excess supplies, and they are willing to share them with families that need them.

If you, or someone you know, needs such assistance, please contact us.

If you, or someone you know, has extra supplies that you can spare (I think we all know the critical items that are now hard to find), please contact us.

How to contact us:

1.    Through your local parish

2.    By phone – 503.765.5738

3.    By email – admin@kofc2439.org

4.    By Facebook - @kofc2439,   https://www.facebook.com/KofC2439/

 

NE 5th Avenue Overlay - Notice of Intent to Award

posted Oct 4, 2019, 12:01 PM by Stacie Cook   [ updated Oct 4, 2019, 12:05 PM ]


Notice of Intent to Award - Cedar Street Improvement Project

posted Sep 17, 2019, 3:51 PM by Stacie Cook


Invitation to Bid - Cedar Street Improvement Project

posted Aug 29, 2019, 8:59 AM by Stacie Cook   [ updated Sep 17, 2019, 3:42 PM ]

THE CITY OF MILL CITY, OREGON HEREBY EXTENDS AN INVITATION TO SUBMIT BIDS FOR: PROJECT NAME AND LOCATION:     CITY OF MILL CITY – CEDAR STREET IMPROVEMENT PROJECT, MILL CITY, OR 97360

BID CLOSING DATE AND TIME:      DUE BY 2:00 PM, TUESDAY, SEPTEMBER 17, 2019

Bids submitted shall be filed in a plain sealed envelope no later than 2:00 p.m., Tuesday, September 17 2019, addressed to the attention of the City Recorder, City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360. Immediately following the filing deadline, the Bids will be opened and publicly read at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Any Bids received after the specified date and time will not be considered.

The outside of the envelopes shall plainly identify:

(1) Project name

(2) Bid Closing time and date

(3) Contractor's name

(4) Contractor's license number (per ORS 701).

The project includes, but is not limited to, all labor, materials, and equipment necessary to complete the work for the installation of approximately 40 LF of 10-inch PVC Storm Drain Pipe, 1 EA Concrete Storm Drain Manhole, 2 EA Concrete Storm Drain Inlets, 35 TON of Level 2, 1/2-inch Dense HMAC, 190 LF of Concrete Curb and Gutter, 10 LF of Standard Concrete Curb, 1,050 SF of Concrete Sidewalks with 4 EA Curb Ramps, and perform additional and incidental Work as called for by the Plans and Specifications.  The City will NOT be holding a pre-bid meeting or site tour. Work to be done under the Contract shall be completed not later than November 15, 2019.

All public improvements are required to conform to the Oregon Department of Transportation 2018 edition of the Oregon Standard Specifications for Construction. Bid prices shall reflect these Standard Specifications. Standard Specifications are available at the ODOT web site at: https://www.oregon.gov/ODOT/Business/Pages/Standard_Specifications.aspx

Bidders must be prequalified by ODOT for the appropriate Class of Work for this Project, and each Bid must contain a statement as to whether the Bidder is prequalified by ODOT prior to the opening of Bids.  Any new prequalification applications must be submitted according to ODOT’s prequalification procedures at least ten (10) calendar days before the Bid Closing date. The Class of Work for this Project is the combination of Earthwork and Drainage, Aggregate Bases, Asphalt Concrete Paving, and Miscellaneous Highway Appurtenances. Additional information concerning prequalification is available from the ODOT Web Site at https://www.oregon.gov/odot/business/procurement/pages/index.aspx under the Bid and Award Information menu.

The Contract Documents may be reviewed and examined at the City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360, between the hours of 9:00 a.m. and 5:00p.m., Monday through Friday, except legal holidays; downloaded from the City of Mill City website at http://www.ci.mill-city.or.us; or a printed set may be purchased upon payment of a non-refundable fee of $50.00 by contacting Stacie Cook (503) 897-2302 or at scook@ci.mill-city.or.us. Anyone requesting a copy of the Contract Documents to be delivered by mail is required to pay an additional non-refundable handling and postage fee of $10.00 per set. The Contract Documents are comprised of the items listed in the City’s Contract, including Plans and Specifications.

Each Bidder procuring Contract Documents will be included on the Plan Holders List maintained by the City of Mill City. Bidders shall provide a street address (not Post Office Box) where additional information (Addenda, etc.) may be delivered via the U.S Postal Service (registered mail with return receipt requested) or via an express mail carrier, and shall provide an official company contact person name with their e-mail address and contact phone numbers. Addenda and additional project information may be delivered via mail or e-mail transmission. If the Bidder obtains the Contract Documents from the City’s website or is copied from a Contractor’s Plan Center, it is the responsibility of the Bidders, not the City, to check the City’s website regularly for any addenda, clarifications, and other pertinent notifications prior to the Bid Closing date and time. To be notified of any addenda, call Stacie Cook (503) 897-2302 and request to be added to the Plan Holder’s List.

Each Bidder shall comply with the stated bidding requirements and all associated Bid forms provided in the Contract Documents. A ten (10) percent Bid Bond, certified check, or cashier's check shall accompany each Bid and shall be forfeited if the Bidder fails to enter into a Contract with the City of Mill City within fifteen (15) days after the dated "Notice of Award". The successful Bidder will be required to furnish evidence of required insurance and shall furnish a faithful Performance and Payment Bond, each in the amount of one-hundred percent (100%) of the total amount of the Contract. Upon successful completion of the Contract, and prior to City release of the Performance Bond, the Contractor shall furnish a completed Warranty Bond in the amount of thirty percent (30%) of the total amount of the Performance Bond, which shall remain in full force and effect until compliance with and fulfillment of all terms and provisions of the Contract’s one (1) year warranty obligations.

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts. Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C.

No Bid shall be received or considered unless the Bidder is registered with the Oregon Construction Contractors Board for construction projects, as required by ORS 701.005 through 701.128, or licensed with the Landscape Contractors Board for landscaping projects, as required by ORS 671.530. It is anticipated that asbestos will not be encountered during the Project; therefore, the requirements of ORS 468A.700 through 468A.760 do not apply.

Each Bid must contain a statement as to whether the Bidder is a Resident Bidder, as required by ORS 279C.365(h). Out of State Bidders may have a percentage added to their Bids in accordance with ORS 279A.120.

Bidders on public works projects with a Contract value of $100,000 or more, as defined in ORS 279C.370, are required to disclose within two (2) hours after Bid opening, the Bidders certain first-tier subcontractors. The Bidder shall provide the information as required on the first-tier disclosure form provided in the Contract Documents.

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the bet public interest to do so.

For project information, contact Stacie Cook (503) 897-2302 or John Ashley, P.E. (503) 864-9404.

Dated this 30th day of August, 2019.

                                                                                                 CITY OF MILL CITY

                                                Stacie Cook, MMC                                                                                                                                          City Recorder

If you are having issues opening the plan sets or if there are compatibility issues with your software please contact John Ashley, P.E. at the number above.

SAND BAGS AVAILABLE FOR CITY OF MILL CITY RESIDENTS.

posted Dec 23, 2015, 10:36 AM by Stacie Cook   [ updated Oct 13, 2016, 10:44 AM ]

In the event of high water resulting in residents needing sand bags, the City of Mill City has sand and sand bags available. Both are available by contacting Mill City Public Works at 503-930-8256.

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