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“Mill City’s Canyon Strong Wildfire Memorial”

posted Aug 23, 2021, 4:50 PM by Stacie Cook

The City of Mill City, in conjunction with Marion County, is hosting “Mill City’s Canyon Strong Wildfire Memorial” on Sunday, September 5 at noon at Kimmel Park.

The hour long event, one year after the worst wildfires in the Santiam Canyon in 400 years, will remember those who died, support those who survived and honor the firefighters who risked their lives to save the community of 2000.

The program will feature stories of loss and grief, courage and sacrifice, and hope and resilience as the community strives to move forward.  The 11 mostly volunteer firefighters, who stood their ground on Labor Day 2020 after the professionals were ordered to flee to safety, will be called by name and lauded for their heroism.

“We need to continue the healing that will keep us moving forward,” said Mill City resident Dave Keasey.  “We must recognize those who have lost so much that can never be replaced. We must honor those who risked their lives to keep this disaster from being so very much worse.  And we must share our stories which are a vital part of the healing process for both the teller and the listener.”

After the program, those who would like to share their wildfire stories will be invited to gather in the Kimmel Park river shelter.  This informal discussion will be facilitated by Mike Stair, pastor of the Gates Community Church of Christ and Carol Swanson, pastor of the Mill City Presbyterian Church.

Everyone is invited to bring lawn chairs and enjoy a complimentary lunch provided by The Corn Dog Company of Central Oregon which boasts “the best foot long, honey drizzled corn dog in the world.”

For more information contact City Hall at 503.897.2302.


posted May 3, 2021, 12:54 PM by Stacie Cook   [ updated May 3, 2021, 2:20 PM ]




Bids submitted shall be filed in a plain sealed envelope no later than 2:00 p.m., Wednesday, May 19, 2021, addressed to the attention of the City Recorder, City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360. Immediately following the filing deadline, the Bids will be opened and publicly read at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Any Bids received after the specified date and time will not be considered.  The outside of the envelopes shall plainly identify: (1) Project name, (2) Bid Closing time and date, (3) Contractor's name, and (4) Contractor's license number (per ORS 701). 

The project includes, but is not limited to, all labor, materials, equipment, and incidentals necessary to complete the Work for the provision and installation of approximately 465 LF of 8-inch Class 52 Cement Lined Ductile Iron Pipe, 2,230 LF of 8-inch AWWA C900 DR18 PVC Pipe, 6 EA Waterline Connection Assemblies, 47 EA 1-inch Water Service Connections, 5 EA Fire Hydrant Assemblies, 290 SY of Level 3, 1/2-inch Dense Asphalt Concrete Pavement Trench Patching, 1,290 SY of Level 2, 1/2-inch Dense Asphalt Concrete Pavement Trench Patching, and perform additional and incidental Work as called for by the Plans and Specifications.  The City will be holding a non-mandatory pre-bid meeting at 2:00 p.m., Tuesday, May 11, 2021 at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Completion of all Work to be done under the Contract for Bid Schedule “A” within S. 1st Avenue – North, shall be no later than August 2, 2021, and completion of all Work to be done under the Contract for Bid Schedule “B” within SW Ivy Street, SW Hall Avenue, and S. 1st Avenue – South, shall be no later than October 15, 2021. 

The project is funded in part or wholly by funds from the Federal Safe Drinking Water Revolving Loan Fund (SDWRLF) through Business Oregon and a partnership of local and/or private funds.  Work under this Contract shall be in compliance with the applicable Oregon Bureau of Labor and Industries (BOLI) requirements and Federal Davis-Bacon and related acts, and any amendments in effect at time of solicitation.  Both State and Federal prevailing wage laws shall apply.  Oregon law requires that the higher of the State prevailing wage rates or Federal Davis-Bacon Act prevailing wage rates be paid to workers on projects subject to both the State prevailing wage rate law and Federal Davis-Bacon Act. 

All public improvements are required to conform to the Oregon Department of Transportation 2021 edition of the Oregon Standard Specifications for Construction. Bid prices shall reflect these Standard Specifications. Standard Specifications are available at the ODOT web site at:  Bidders must be prequalified by ODOT for the appropriate Class of Work for this Project, and each Bid must contain a statement as to whether the Bidder is prequalified by ODOT prior to the opening of Bids.  Any new prequalification applications must be submitted according to ODOT’s prequalification procedures at least ten (10) calendar days before the Bid Closing date. The Class of Work for this Project is the combination of Earthwork and Drainage, Aggregate Bases, and Asphalt Concrete Paving. Additional information concerning prequalification is available from the ODOT Web Site at under the Bid and Award Information menu. 

The Contract Documents may be reviewed and examined at the City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360, between the hours of 9:00 a.m. and 5:00p.m., Monday through Friday, except legal holidays; downloaded from the City of Mill City website at; or a printed set may be purchased upon payment of a non-refundable fee of $50.00 by contacting Stacie Cook/City Recorder (503) 897-2302 or at Anyone requesting a copy of the Contract Documents to be delivered by mail is required to pay an additional non-refundable handling and postage fee of $10.00 per set. The Contract Documents are comprised of the items listed in the City’s Contract, including Plans and Specifications. 

Each Bidder procuring Contract Documents will be included on the Plan Holders List maintained by the City of Mill City. Addenda and additional project information may be delivered via mail or e-mail transmission. If the Bidder obtains the Contract Documents from the City’s website or is copied from a Contractor’s Plan Center, it is the responsibility of the Bidders, not the City, to check the City’s website regularly for any addenda, clarifications, and other pertinent notifications prior to the Bid Closing date and time. To be notified of any addenda, call Stacie Cook/City Recorder (503) 897-2302 and request to be added to the Plan Holder’s List. 

Each Bidder shall comply with the stated bidding requirements and all associated Bid forms provided in the Contract Documents. A ten (10) percent Bid Bond, certified check, or cashier's check shall accompany each Bid and shall be forfeited if the Bidder fails to enter into a Contract with the City of Mill City within fifteen (15) days after the dated "Notice of Award". The successful Bidder will be required to furnish evidence of required insurance and shall furnish a faithful Performance and Payment Bond, each in the amount of one-hundred percent (100%) of the total amount of the Contract. Upon successful completion of the Contract, and prior to City release of the Performance Bond, the Contractor shall furnish a completed Warranty Bond in the amount of thirty percent (30%) of the total amount of the Performance Bond, which shall remain in full force and effect until compliance with and fulfillment of all terms and provisions of the Contract’s one (1) year warranty obligations. 

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts, and contains a clause which incorporates by reference the Federal Safe Drinking Water Revolving Loan Fund (SDWRLF) obligations and conditions applicable to public contracts referenced in the Special Provisions. Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C. 

No Bid shall be received or considered unless the Bidder is registered with the Oregon Construction Contractors Board for construction projects, as required by ORS 701.005 through 701.128, or licensed with the Landscape Contractors Board for landscaping projects, as required by ORS 671.530. It is anticipated that asbestos may be encountered during the Project from Work involving existing asbestos cement pipe; therefore, the requirements of ORS 468A.700 through 468A.760 does apply. 

Each Bid must contain a statement as to whether the Bidder is a Resident Bidder, as required by ORS 279C.365(h). Out of State Bidders may have a percentage added to their Bids in accordance with ORS 279A.120. 

Bidders on public works projects with a Contract value of $100,000 or more, as defined in ORS 279C.370, are required to disclose within two (2) hours after Bid opening, the Bidders certain first-tier subcontractors. The Bidder shall provide the information as required on the first-tier disclosure form provided in the Contract Documents. 

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the best public interest to do so. 

For project information, contact Stacie Cook/City Recorder (503) 897-2302 or John Ashley, P.E. (503) 864-9404. 

Dated this 3rd day of May, 2021.

                                                                                                CITY OF MILL CITY

                                                                                                Stacie Cook, City Recorder

Roadwork to Close SW Broadway Street. Detours Required.

posted Mar 16, 2021, 1:26 PM by Stacie Cook   [ updated Mar 19, 2021, 2:05 PM ]

Update: Additional information on closure provided in NSP Const Notice below.

WHO: North Santiam Paving Company
WHAT: Linn County Broadway Street Construction
WHERE: Broadway Street in Mill City from 1st Ave to 5th Ave
WHEN: Beginning week of March 22nd, 2021 to August 29th, 2021

• Roadway reconstruction to occur on Broadway Street in Mill City from 1st Ave through 5th Ave. Accommodations will be made for emergency services to all extent possible.
• Please try to use posted detour routes when possible.
• Access to individual driveways during construction times may be limited in addition to periodic delays and other related inconveniences.
• Access will be made for garbage services and other services currently occurring on Broadway Street.

Detour maps are below.

Sorry for the inconvenience.
Thank you for your cooperation while we improve your streets.

Ballot Title Received - Repeal Marijuana Ban

posted Mar 15, 2021, 2:53 PM by Stacie Cook

Legal Notice:

  •  On March 5, 2021 the City of Mill City received a Prospective Initiative Petition.
  •  The Prospective Initiative Petition complies with constitutional requirements.
  •  On March 15, 2021 The City of Mill City received a Ballot Title.
  •  An elector may file a petition to review the ballot title.
  • The deadline for filing a petition to review the ballot title with the Circuit Court of Linn County and notifying the City Recorder is March 24, 2021.
  • Ballot Title:

Caption:               Should Marijuana be Sold and Processed in Mill City.

Question:             Shall Mill City allow medical and recreational marijuana dispensaries; producers, processors, wholesalers and retailers.

SUMMARY:           In 2016 the voters in Mill City prohibited the sale and processing of both medical and recreational marijuana. If this initiative is approved it would allow the sale and processing of medical and recreational marijuana.

Approval of this initiative would allow the sale of both medical and recreational marijuana subject to restrictions that are currently set forth in state statutes and Mill City Ordinance No. 384 which is codified in Title 17 of the Mill City code. Approval of this initiative would also allow the processing of medical and recreational marijuana; again subject to restrictions currently in place.

If this measure is approved the city of Mill City would become eligible for tax revenues generated by the sale of medical and recreational marijuana including state marijuana tax revenues and local tax revenues.

Small Business Administration Low Interest Loans for Disaster Assistance

posted Sep 21, 2020, 3:41 PM by Stacie Cook

The Small Business Administration has low interest loans available to businesses and homeowners to help in the wake of a disaster.  For information and to apply Click Here.


posted Mar 19, 2020, 3:15 PM by Stacie Cook   [ updated Mar 25, 2020, 11:01 AM ]

For up-to-date information direct from the Federal Government visit CORONAVIRUS.GOV

Do you have complaints or tips related to fraudulent activities concerning COVID-19?  Visit the Department of Justice website to learn how to Report Coronavirus Fraud.

The City of Mill City is currently operating under normal conditions, while complying with the Social Distancing requirement of 6' between people.  When coming into City Hall, please respect others and remain on one of the blue markers on the lobby floor.  We are restricting meetings within the building to City business only.  We apologize for the inconvenience to those who use our meeting rooms.

We ask that all citizens practice social distancing and remain home unless absolutely necessary to go out.  As circumstances change, we will provide updates to the public.  Information on COVID-19 Prevention, Social Distancing and a COVID-19 fact sheet are all available below.

Please check on your elderly, disabled and immunocompromised friends, family and neighbors to ensure they are safe and not in need of anything.  Effective March 17 the following restrictions were implemented:

Governor Brown has issued the following restrictions in response to the COVID-19 (coronavirus) epidemic:

For four (4) weeks beginning Tuesday, March 17, 2020;

- No gathering of 25 or more people. Try to limit to 10 or less.
- Restaurants, bars and other food service providers are limited to
  carry out and delivery only. No eat in will be allowed.

On Monday, March 23, 2020, Governor Brown issued a new Executive Order, No. 20-12, which outlines additional restrictions for social distancing and non-essential business operations.  The Order restricts:

- Non-essential social and recreational gatherings outside of the home are prohibited immediately, regardless of size if a distance of six feet cannot be       maintained.

- Individuals should at all times maintain social distancing of at least six feet from any person who is not a member of their immediate family.

- Outdoor recreational activities may continue but must be limited to non-contact activities and those where the six foot distancing can be maintained.

- Business which cannot maintain social distancing of six feet or more are prohibited including, but not limited to:

  • barber shops and hair salons
  • fraternal organization facilities
  • gyms and fitness studios
  • indoor and outdoor malls
  • museums
  • senior activity centers
A complete list of prohibited businesses can be found in the full Order

- Effective March 25, 2020, all businesses and non-profit entities with offices in Oregon shall facilitate telework and work-at-home by employees, to the     maximum extent possible.  When not possible, the business shall designate an employee or officer to establish, implement and enforce social distancing      policies.

- Effective March 25, 2020, all state executive branch offices and buildings...shall close to the public and provide public services by phone and online during   regular business hours.  

- State executive branch offices and buildings shall facilitate telework and work-at-home by employees, to the maximum extent possible.  When not             possible, the agency shall designate an employee or officer to establish, implement and enforce social distancing policies.

- Childcare facilities are allowed to remain open if they have 10 children or less in the same group each day and cannot be accessed by children outside the   group and facilities must prioritize childcare needs of first responders, emergency workers, health care professionals, followed by critical operations staff       and essential personnel.

- All private and public campgrounds, pools, skate parks, outdoor sports courts and playground equipment areas are to be closed immediately. 

- Individuals are to minimize travel, other than essential (work, food, medical services) travel.

The full EXECUTIVE ORDER NO. 20-12 can be read by clicking on the link.

Failure to comply with these restrictions may result in a Class C Misdemeanor charge.

School closures will continue through April 28, 2020.

"Abnormal Market Disruption" has been declared for items such as toilet paper and hand sanitizer. This is to avoid price gouging.

Updated information on new State requirements can be found on the Governor's press releases page.

Updates from the Oregon Health Authority can be found HERE.  A link to sign up for updates is available on this site as well.

If you or someone you know are unable to obtain necessary supplies and are in need of assistance, please contact the Knights of Columbus.

Knights of Columbus- Offering Help to our communities

The St. Anthony Council Knights of Columbus is offering to help those in our community that for whatever reason are unable to access necessary supplies during this challenging, unprecedented time.  They may be self-quarantined, quarantined by a doctor, or otherwise unable to shop for supplies.  Or, they may be unable to find critical supplies they need for their family, such as baby formula, paper products, etc.  We know that some of you are already getting help from friends, family, and neighbors – that is a blessing!  We also know that some of you don’t have that support or have struggled to find it – the Knights are here to support you. 

We are offering to help where we can:

·  Do grocery store pickup and delivery. Some local stores are accepting orders online and by phone – we will pick them up and deliver them.


·  Round up hard-to-find supplies and deliver them.  We know stores are temporarily out of many common items.  There are people in the community with excess supplies, and they are willing to share them with families that need them.

If you, or someone you know, needs such assistance, please contact us.

If you, or someone you know, has extra supplies that you can spare (I think we all know the critical items that are now hard to find), please contact us.

How to contact us:

1.    Through your local parish

2.    By phone – 503.765.5738

3.    By email –

4.    By Facebook - @kofc2439,



posted Dec 23, 2015, 10:36 AM by Stacie Cook   [ updated Oct 13, 2016, 10:44 AM ]

In the event of high water resulting in residents needing sand bags, the City of Mill City has sand and sand bags available. Both are available by contacting Mill City Public Works at 503-930-8256.

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