News & Events‎ > ‎


Santiam Canyon Wildfire Relief Fund 2022 Business Grant Deadline 9-2-22

posted Aug 31, 2022, 4:39 PM by Stacie Cook

The deadline to submit the 2022 Business Grant for the Santiam Canyon Wildfire Relief Fund is this FRIDAY, SEPTEMBER 2, 2022!  The brief application form, FAQ and a sample grant application are below.

Deadline to Request Insurance Extension for Beachie Creek Fire Approaching

posted Aug 31, 2022, 4:20 PM by Stacie Cook

The two year mark is fast approaching since the devastating Beachie Creek Wildfire hit our communities.  Below is information on how to request an extension on the ALE/Loss of Use insurance benefits as well as information from Oregon Department of Consumer and Business Services Division of Financial Regulation regarding rebuild timelines.

Please contact those in the documents for more information.


posted Aug 10, 2022, 9:22 AM by Stacie Cook




Bids submitted shall be filed in a plain sealed envelope no later than 2:00 p.m., Thursday, September 1, 2022, addressed to the attention of the City Recorder, City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360. Immediately following the filing deadline, the Bids will be opened and publicly read at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360 Any Bids received after the specified date and time will not be considered. The outside of the envelopes shall plainly identify: (1) Project name, (2) Bid Closing time and date, (3) Contractor's name, and (4) Contractor's license number (per ORS 701).

The project includes, but is not limited to, all labor, materials, equipment, and incidentals necessary to complete the Work for the provision and installation of approximately 4,210 LF of 8-inch Class 52 Cement Lined Ductile Iron Pipe, 1,320 LF of 8-inch AWWA C900 DR18 PVC Pipe, 12 EA Waterline Connection Assemblies, 75 EA 1-inch Water Service Connections, 12 EA Fire Hydrant Assemblies, 2,870 SY of Level 3, 1/2-inch Dense Asphalt Concrete Pavement Trench Patching, and perform additional and incidental Work as called for by the Plans and Specifications.  The City will be holding a non-mandatory pre-bid meeting at 10:30 a.m., Tuesday, August 16, 2022 at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Completion of all Work to be done under the Contract, except for seeding establishment, shall be no later than Wednesday, October 4, 2023.

The project is funded in part or wholly by funds from the Federal Safe Drinking Water Revolving Loan Fund (SDWRLF) through Business Oregon and a partnership of local and/or private funds.  Work under this Contract shall be in compliance with the applicable Oregon Bureau of Labor and Industries (BOLI) requirements and Federal Davis-Bacon and related acts, and any amendments in effect at time of solicitation.  Both State and Federal prevailing wage laws shall apply.  Oregon law requires that the higher of the State prevailing wage rates or Federal Davis-Bacon Act prevailing wage rates be paid to workers on projects subject to both the State prevailing wage rate law and Federal Davis-Bacon Act.

All public improvements are required to conform to the Oregon Department of Transportation 2021 edition of the Oregon Standard Specifications for Construction. Bid prices shall reflect these Standard Specifications. Standard Specifications are available at the ODOT web site at: 

Bidders must be prequalified by ODOT for the appropriate Class of Work for this Project, and each Bid must contain a statement as to whether the Bidder is prequalified by ODOT prior to the opening of Bids.  Any new prequalification applications must be submitted according to ODOT’s prequalification procedures at least ten (10) calendar days before the Bid Closing date.  The Class of Work for this Project is the combination of Earthwork and Drainage, Aggregate Bases, and Asphalt Concrete Paving. Additional information concerning prequalification is available from the ODOT Web Site at under the Bid and Award Information menu.

The Contract Documents may be reviewed and examined at the City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360, between the hours of 9:00 a.m. and 5:00p.m., Monday through Friday, except legal holidays or downloaded from the City of Mill City website at The Contract Documents are comprised of the items listed in the City’s Contract, including half-size Plans and Specifications.

A Plan Holders List will be maintained by the City of Mill City and any addenda and additional project information may be delivered via mail or e-mail transmission.  If the Bidder obtains the Contract Documents from the City’s website or is copied from a Contractor’s Plan Center, it is the responsibility of the Bidders, not the City, to check the City’s website regularly for any addenda, clarifications, and other pertinent notifications prior to the Bid Closing date and time.  To be notified of any addenda, call Stacie Cook/City Recorder (503) 897-2302 and request to be added to the Plan Holder’s List.

Each Bidder shall comply with the stated bidding requirements and all associated Bid forms provided in the Contract Documents.  A ten (10) percent Bid Bond, certified check, or cashier's check shall accompany each Bid and shall be forfeited if the Bidder fails to enter into a Contract with the City of Mill City within fifteen (15) days after the dated "Notice of Award".  The successful Bidder will be required to furnish evidence of required insurance and shall furnish a faithful Performance and Payment Bond, each in the amount of one-hundred percent (100%) of the total amount of the Contract.  Upon successful completion of the Contract, and prior to City release of the Performance Bond, the Contractor shall furnish a completed Warranty Bond in the amount of thirty percent (30%) of the total amount of the Performance Bond, which shall remain in full force and effect until compliance with and fulfillment of all terms and provisions of the Contract’s one (1) year warranty obligations.

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages.  The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts, and contains a clause which incorporates by reference the Federal Safe Drinking Water Revolving Loan Fund (SDWRLF) obligations and conditions applicable to public contracts referenced in the Special Provisions Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C.

No Bid shall be received or considered unless the Bidder is registered with the Oregon Construction Contractors Board for construction projects, as required by ORS 701.005 through 701.128, or licensed with the Landscape Contractors Board for landscaping projects, as required by ORS 671.530.  It is anticipated that asbestos may be encountered during the Project from Work involving existing asbestos cement pipe; therefore, the requirements of ORS 468A.700 through 468A.760 does apply.

Each Bid must contain a statement as to whether the Bidder is a Resident Bidder, as required by ORS 279C.365(h). Out of State Bidders may have a percentage added to their Bids in accordance with ORS 279A.120.

Bidders on public works projects with a Contract value of $100,000 or more, as defined in ORS 279C.370, are required to disclose within two (2) hours after Bid opening, the Bidders certain first-tier subcontractors.  The Bidder shall provide the information as required on the first-tier disclosure form provided in the Contract Documents.

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the best public interest to do so.

For project information, contact Stacie Cook/City Recorder (503) 897-2302 or John Ashley, P.E. (503) 864-9404.

Dated this10th day of August, 2022.

                                                                                                CITY OF MILL CITY

                                                                                                STACIE COOK

                                                                                                City Recorder



posted Dec 23, 2015, 10:36 AM by Stacie Cook   [ updated Oct 13, 2016, 10:44 AM ]

In the event of high water resulting in residents needing sand bags, the City of Mill City has sand and sand bags available. Both are available by contacting Mill City Public Works at 503-930-8256.

1-4 of 4