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Request for Proposals - Storm Drainage Master Plan Update

posted May 3, 2022, 3:50 PM by Stacie Cook   [ updated May 9, 2022, 1:20 PM ]

RESPONSE DUE -- Thursday, June 9, 2022 BY 2:00 PM

The City of Mill City, Oregon is requesting proposals from qualified engineering firms with established experience in preparing Storm Drainage Master Plan documents for similarly sized municipalities within the State of Oregon. The primary project elements include:

  • Prepare a Storm Drainage Master Plan for the City of Mill City, Oregon.
  • Plan for stormwater management, detention, retention and water quality requirements in order to comply with      existing and future regulatory standards.
  • Evaluate the existing storm drainage facilities within the City of Mill City Urban Growth Boundary, including system      condition, current capacity, and future capacity requirements, including recommendations for projects to meet            existing and future needs.
  •  Recommend an annual operations and maintenance program.
  • Prepare a Capital Improvements Plan for the surface water collection system that prioritizes natural infrastructure projects.
  • Develop a financing plan for the on-going maintenance of the storm drainage system and construction of future improvements, including recommendations for a monthly storm drainage user charge and a storm drainage systems development charge.

All contracts and subcontracts awarded as part of the Project shall comply with requirements as set forth by Business Oregon, Oregon Department of Environmental Quality and Bureau of Labor and Industry.  Selection of the qualified consultant will be in accordance with Oregon Administrative Rules (OAR) 137-048-0220 and as set forth in the Request for Proposal (RFP) and includes criteria such as, but not limited to: project understanding and approach, similar project experience, experience of proposer’s key staff, and demonstrated ability to complete successfully similar projects on time and within budget. Consultants responding to this RFP do so solely at their expense, and the City is not responsible for any consultant expenses associated with the RFP.

The selected firm(s) must demonstrate the ability to provide a majority of the services required and clearly identify those services which will need to be provided by a sub-consultant. The City will select a consultant on a qualification-based criteria for the services identified.

Sealed proposals will be received until 2:00 PM on Thursday, June 9, 2022 at the Mill City City Hall located at 444 S. 1st Avenue, Mill City, OR, 97360. All proposals shall be marked “Attention: Stacie Cook, City Recorder RE: Storm Drainage Master Plan RFP” Facsimile proposals will not be accepted. Proposals received after the time set for submission will not be considered responsive, and proposals may not be removed after the time of submission.


INVITATION TO BID - Mill City Falls Park Project

posted Apr 25, 2022, 11:35 AM by Stacie Cook   [ updated Apr 25, 2022, 11:37 AM ]

BID OPENING                                                                 May 12, 2022 at 2:00 PM

SUBCONTRACTOR LISTS DUE                                 May 12, 2022 at 4:00 PM

Bids submitted shall be filed in a plain sealed envelope addressed to the attention of the City Recorder, City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360. Immediately following the filing deadline, the Bids will be opened and publicly read at the City Hall, 444 S. 1st Avenue, Mill City, OR 97360. Any Bids received after the specified date and time will not be considered.  The outside of the envelopes shall plainly identify: (1) Project name, (2) Bid Closing time and date, (3) Contractor's name, and (4) Contractor's license number (per ORS 701). 

The project plans can be viewed and downloaded from Bid No. 8192174 for $15.00.

Project Description:

Base Bid Work includes approximately 240 feet of new sidewalk; 175 feet of cast-in-place concrete retaining wall; 17 feet of pre-cast modular concrete block retaining wall; two (2) cast-in-place concrete sitting walls; minor curb and gutter; pavement reconstruction; excavation, grading, and backfill; installation of conduit with pull rope; permanent seeding; installation lighting and bollard foundations; and all Labor, Materials, and incidentals necessary to complete the Work as specified.

Additive Bid Schedule Work includes installation of pre-cast concrete pavers; installation of Owner-provided railing and fencing; and all Labor, Materials, and incidentals necessary to complete the Work as specified.

Bidders must be qualified in accordance with the applicable parts of ORS 279C in order to enter into a contract with the City. No bid shall be considered unless the bidder is registered with the Oregon Construction Contractors Board. This is a public work contract subject to ORS 279C. 800 to 279C.870 and if applicable, the federal prevailing rate of wage required under the Davis-Bacon Act (40 U.S.C. 276a).

The Contract Documents may be reviewed and examined at the City of Mill City, 444 S. 1st Avenue, Mill City, OR 97360, between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday, except legal holidays. A printed set may be purchased upon payment of a non-refundable fee of $50.00 by contacting Stacie Cook/City Recorder (503) 897-2302 or at Anyone requesting a copy of the Contract Documents to be delivered by mail is required to pay an additional non-refundable handling and postage fee of $10.00 per set. The Contract Documents are comprised of the items listed in the Citys Contract, including Plans and Specifications.

No Pre-Bid Conference will be held for this project.

Each Bidder procuring Contract Documents will be included on the Plan Holders List maintained by the City of Mill City. Addenda and additional project information may be delivered via mail or e-mail transmission. If the Bidder obtains the Contract Documents from the Citys website or is copied from a Contractors Plan Center, it is the responsibility of the Bidders, not the City, to check the Citys website regularly for any addenda, clarifications, and other pertinent notifications prior to the Bid Closing date and time. To be notified of any addenda, call Stacie Cook/City Recorder (503) 897-2302 and request to be added to the Plan Holders List.

Each Bidder shall comply with the stated bidding requirements and all associated Bid forms provided in the Contract Documents. A ten (10) percent Bid Bond, certified check, or cashier's check shall accompany each Bid and shall be forfeited if the Bidder fails to enter into a Contract with the City of Mill City within fifteen (15) days after the dated "Notice of Award". The successful Bidder will be required to furnish evidence of required insurance and shall furnish a faithful Performance and Payment Bond, each in the amount of one hundred percent (100%) of the total amount of the Contract. Upon successful completion of the Contract, and prior to City release of the Performance Bond, the Contractor shall furnish a completed Warranty Bond in the amount of thirty percent (30%) of the total amount of the Performance Bond, which shall remain in full force and effect until compliance with and fulfillment of all terms and provisions of the Contracts one (1) year warranty obligations.

The Contract Documents contain a statement declaring that the Bidder agrees to comply with the provisions of ORS 279C.800 through 279C.870 regarding payment of prevailing wages. The City's Contract contains a clause which incorporates by reference all of the provisions of ORS 279A-C which are applicable to public contracts. Bidders are expected to be familiar with these provisions including, but not limited to, any most recent revisions to ORS 279C.

No Bid shall be received or considered unless the Bidder is registered with the Oregon Construction Contractors Board for construction projects, as required by ORS 701.005 through 701.128, or licensed with the Landscape Contractors Board for landscaping projects, as required by ORS 671.530.

Each Bid must contain a statement as to whether the Bidder is a Resident Bidder, as required by ORS 279C.365(h). Out of State Bidders may have a percentage added to their Bids in accordance with ORS 279A.120.

Bidders on public works projects with a Contract value of $100,000 or more, as defined in ORS 279C.370, are required to disclose within two (2) hours after Bid opening, the Bidders certain first-tier subcontractors. The Bidder shall provide the information as required on the first-tier disclosure form provided in the Contract Documents.

The City of Mill City reserves the right to waive any informality or to reject any Bid not in compliance with all prescribed bidding procedures and requirements; and may reject any or all Bids upon finding of the City Council that it is in the best public interest to do so.

The City of Mill City reserves the right to reject any and all bids not in compliance with all prescribed public bidding procedures and requirements, may reject for good cause any and all bids upon the finding that it is in the public interest to do so, and may waive any and all informalities.

Questions regarding the project should be referred to Stacie Cook/City Recorder (503) 897-2302; Cody Stone, EI; or Shannon Williams, PE,


posted Apr 21, 2022, 9:02 AM by Stacie Cook

The City of Mill City has two (2) vacancies on the Mill City Planning Commission, as of June 30, 2022. Interested residents must submit an application outlining their interest in the position by May 13, 2022.

The basic eligibility requirement is residence within the city limits or within two (2) miles of City limits.   The Planning Commission meets once per month on the 3rd Friday of the month at 8:30a.m.  In the case of a public hearing the meetings may change to the third Tuesday of the month at 6:30p.m. Meetings are held at City Hall; 444 S 1st Avenue. Additional work sessions are scheduled as needed. The Planning Commission reviews all land use applications and development proposals.  They also consider amendments and updates to the city’s zoning ordinance and comprehensive plan. Applications are available at City Hall or on our website:

Letters of application should be addressed to: Stacie Cook, MMC
                                                                        City Recorder
                                                                        City of Mill City
                                                                        P. O. Box 256
                                                                        Mill City, OR   97360

Questions may be directed to City Recorder Stacie Cook, MMC at (503) 897-2302.


posted Dec 23, 2015, 10:36 AM by Stacie Cook   [ updated Oct 13, 2016, 10:44 AM ]

In the event of high water resulting in residents needing sand bags, the City of Mill City has sand and sand bags available. Both are available by contacting Mill City Public Works at 503-930-8256.

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